Outsource Bookkeeping – 3 Ways To Motivate Your Team Towards It

Change is indeed inevitable. When your firm grows, its number of activities increases. This translates to an increase in the cost of doing those activities too. Due to this, hiring a professional in-house can take a lot of your funds, so it’s better if you outsource those functions to an outsource bookkeeping agency. By doing so, you get the same level of experience and eligibility but at a much lower cost.  

The absolute first issue that any business is probably going to face while choosing to outsource bookkeeping is the lack of support from staff. When you choose to outsource, it puts your staff thinking about their future and professional stability in your firm. For fruitful outsourcing, you need to take forward your workers with you.

In this blog, we’ll talk about the ways to limit the resistance from your staff members and make them aware of the new opportunities that will accompany outsourcing.

Tell them about the “vision” & “mission” of your firm 

Your workers need to firmly line up with your organization’s objective. For this, the directors should tell everybody about the “vision” & “mission” and urge workers to follow them. They should likewise communicate about the hurdles that non-core business activities like – offshore accounting & bookkeeping brings to the firm. It will prompt keep them in line. It assists you with operating your business all the more adequately and proficiently.

Initiate training and teach them about new opportunities & outsource bookkeeping 

Give training regarding new functions and educate them about career growth they’ll see once free-up from their tedious bookkeeping work. It is a great idea to include staff in new activities and systems. 

Employers should conduct meetings and teach workers about new business opportunities and how they can help in growth. It will improve their efficiency and assists employees with getting a handle on the new processes expected through outsourcing. It enhances future performance and helps them to focus on their skills better. 

Open communication – Outsource bookkeeping

You must have non-stop communication with your staff through different channels. You can send them an email, call them, or send an instant message reckoning the need to outsource. It removes errors and urges them to talk about their opinions. This activity assists with creating trust among staff and managers. It will likewise make your staff comprehend the requirement for change in current processes. 

Highlight the Positives 

Underline the advantages that outsourcing will bring. For example, reducing tedious work, a chance to zero in on core tasks and having a professional who is there to assist them. They can free themselves from constant updates from ATO regarding tax claims and schemes. Moreover, with outsourcing you can save 70% of overhead costs (as per Deloitte research), in that way, you can offer perks and incentives to employees also. 

To sum up!

You can assist your staff with the understanding that outsourcing is nothing to fear about. Furthermore, indeed, can help them better concentrate on duties they were employed to do, decrease their feelings of anxiety and cause them to feel like they are being more useful. Which incidentally, makes the work environment joyful.

Outbooks offers quality bookkeeping services to the accounting firms of Australia. We have a team of experienced and eligible accountants who deliver accurate results before deadlines. Get in touch with us!

Contact us on +61 451320102



Bookkeepers to play a pivotal role in Australia post-COVID era

While some firms in certain sectors are still growing post-COVID, others are battling it hard. Last year, within 2 to 3 months, lives, organizations, and economies had to battle constantly just to sustain. There was no uncertainty that for some businesses the disturbance will proceed for quite a while. For this, bookkeepers should prepare themselves to show businesses the right path. 

SME Growth research for 2020 led by ScotPac stated that SMEs in Australia depended more on their offshore bookkeeping and accounting partner than any other time to get them through the pandemic. And the year 2021 isn’t probably going to be any different for them.

It is not the COVID that harms accounting firms and other businesses. The continuous lockdowns, tax schemes, and government support measures also changed the way of handling accounts of a business.

It is no lie to say that pretty much every business has to reconfigure its working models to change by what will be the new normal. 

Matthew Addison (Executive director at Institute of Certified Bookkeepers) said:

“This year is all about bookkeepers working closely with their clients, consolidating what evolved in each business due to COVID-19 so they can make informed decisions about recovery or rebuilding,”

How these firms will evolve post-COVID depends on the initiatives and advisory roles taken by their bookkeepers.

Modify cash flow 

Clients and sellers most of the time ask for more time for paying when going up against cash flow and credit difficulties.

Intently overseeing receivables and managing cash instantly can help alleviate the danger of payment defaults and delays. 

You should know that both your clients and their merchants are confronting similar issues and that the correct equilibrium should be there.

Contact both for reasonable discussions and discuss your cash flows. Consider exceptional treatment for key clients and providers.

Recently, the ICB (a professional bookkeepers association), has asked its 5,000 members to learn more about Business Funding Guide, provided by the ScotPac and Australian Small Business and Family Enterprise Ombudsman (ASBFEO). This will help the bookkeepers to be best positioned to present reasonable funding alternatives from the beginning.

Bookkeepers will do more research 

Bookkeepers should create processes to assemble data like knowledge from partners (particularly top clients), financial trends, insights from social media and industry oversights. 

The financial planning and analysis (FP&A) group of your bookkeeping firm must utilise every resource to give a solid projection on both income and costs.

Organisations should assign the best and most experienced individuals to build up these financial projections.

Bookkeepers investigate risks

Mr Craig Michie (Senior executive at ScotPac) told Accountants daily:

“Getting funding in place, before you urgently need it, can be the difference between success or failure for a business. With so many SMEs coming off JobKeeper relief, bookkeepers are in a crucial position to be able to help their clients .” 

The quick effect of COVID-19 on worldwide economies has underlined the significance of a strong and economical operational model.

It becomes the duty of a bookkeeper to understand and reduce risks. 

Security check 

Security has always remained a major concern. However, post-COVID, bookkeepers have to become more aware of their security compliance.

As the government introduced multiple measures, the risk of fraudulent activities has also increased. 

There is more intricacy because of the extension of digitalisation. It leaves more strain on our financial framework to stay compliant with the evolving guidelines.

Closing note

Bookkeepers have a key role to play in getting their clients ready for action like never before. 

Outbooks is one such bookkeeping services providing agency that helps its clients to adapt to the changes brought by the COVID pandemic. Get in touch with our experts to get the best advice possible to steer your business.

Contact us on +61 451320102