Accounts Payable

Empower your business with our comprehensive Accounts Payable Service for efficient business growth.

Accounts Payable

Accounts Payable (AP) is one of the most challenging tasks for businesses to perform in today's competitive environment. Keeping AP, financial processes, and paperwork up to date might be difficult. In addition, working out how much you owe and when you'll get paid can be challenging, especially if your company has several suppliers or purchases regularly. Thus, no business can afford to get their AP wrong.

It is crucial for the following reasons:

  1. Ensures that suppliers' information is correct and up-to-date in the company's systems, ensuring excellent connections with them.
  2. Ensures that suppliers are paid on time.
  3. Keep meticulous records to guarantee that cash predictions are correct and that working capital is maximised.
  4. Help in the prevention of errors and fraud.

Are you stressed out because of any of this? Don't worry, we are here to help!

What is accounts payable?

AP, or money owed to vendors and suppliers, and accounts receivables (AR), or money owed to consumers, are two types of accounts in accrual-based accounting.

The short-term obligations of a firm are accounts payable. The balance sheet, which is a picture of a company's financial health, includes AP. It consists of everything your business owes to creditors.

Here's a hint: Mortgages and other loans that require more than a year to repay are not included in AP. This is because long-term obligations are categorised as distinct liabilities.

Streamlining Finances & Boost Your Business with Accounts Payable Service

Businesses can considerably benefit from outsourcing their accounts payable. Here are the significant benefits of outsourcing your AP operations:

1. Savings on Expenses

Outsourcing can save your company money by handling day-to-day tasks in a lower-cost economy where labour costs can be reduced by up to 70%.

2. Skilled Resources

Aside from AP, many businesses require in-house personnel to handle a variety of other accounting functions. When you outsource your AP function, you gain access to dedicated AP experts who will guarantee that all your payment regulations are fully executed.

3. Error Reduction and Fraud Mitigation

Accounts payable outsourcing services lower invoice errors to streamline invoices. By completing thorough checks and validations, they can uncover invoice problems and prevent improper payments—using AP professionals and advanced technology aids in assessing risks and eliminating fraud.

4. Assist Your In-house Team

With staffing limits creating a big barrier for AP teams, it stands to reason that outsourcing elements of your AP function will considerably assist your in-house team.

Many businesses struggle to fill accounting positions, putting needless effort and stress on existing employees. Outsourcing some of your routine AP activities will relieve pressure on your in-house team, allowing them to focus on more important responsibilities.

5. Incentives for Early Payment

The first benefit organisations obtain from outsourcing accounts is that accounts payable services refer to the ability to speed up vendor payments and invoicing, resulting in enhanced effectiveness. The technique can help with late payment resolution and process organisation. Furthermore, you can get early payment discounts from vendors because you have fully paid your invoices.

6. Improve Your Cash Flow

We will assist you in reducing late payments and bad debts by removing inefficiencies and faults in your accounts receivable department and pursuing payments diligently.

7. Documentation Consolidation

Setting up the process using receivables data from numerous sources makes account administration error-free and efficient. Emails, printed receipts, and other electronic data are among the sources.

Elevate Your Accounts Payable Process by Saving Time & Money:

  • Payment Monitoring
    Keep track of all payments and expenditures, including purchase orders, invoices, bills, etc.
  • Reconciliation Reports
    Processed work must be reconciled to verify entries and compare system reports to balances.
  • Prepare Reports
    Account analyses and weekly and monthly reports are prepared.
  • Vendor Management
    To keep your outstanding credit, pay your merchants on time.
  • Invoicing Accuracy
    Employees are paid by reviewing spending records and preparing paychecks.

Software Expertise

With knowledge of every accounting program and platform, our team of highly skilled individuals provides quick learning curves and rapid solution implementation.

Outsourcing accounts payable

Attempting to tackle AP on your own appears to be a challenging endeavour. In addition, maintaining an in-house team to manage accounts payable will increase your employment expenses.

This is why major corporations prefer to have their AP accounting handled by a third party. Outsourcing your AP processes will help you to:

  • Identify areas where you cut costs to increase your profit margins
  • Minimise errors
  • Manage your cash flow and working capital in the best manner

Thus, AP is integral to a healthy business.

Why Choose Outbooks?

Outsourcing AP tasks can save your company lots of money and time.

Outbooks' AP process is professional and skilled. It allows you to manage your creditors while also gaining access to the financial predictions and real-time data you need to make crucial decisions. We provide comprehensive accounting services to businesses all across Australia. Our team works remotely, so we can take care of your bookkeeping no matter where you are. Thus, outsourcing your AP to Outbooks allows you to unlock 24/7 expert assistance in generating all financial reports based on your requirements.

Our high-grade software and secure data transmission techniques protect your data and that of your customers and suppliers. As a result, we can get your accounts payable in shape quickly.

Here are the top reasons to let Outbooks handle your AP:

  • Timely invoice payments
  • Secure and safe historical and current data maintenance
  • 24/7 web access
  • Digitised invoices for better access

Our Offerings

Our end-to-end Accounts Payable process encompasses the following components:

  1. Data Capture

    Data collection and administration of paper-based documents. It comprises:

    • Batch preparation
    • Sorting
    • Indexing of documents
    • Reconciliation & auditing
    • Document storage and retrieval
    • Processing and receiving incoming mail
  2. Data Processing

    Managing and resolving all transactions. This includes the following:

    • Month-end closing process
    • Routing for exception and approval
    • The month-end closing process minimised audit trail documentation
  3. Suspect Duplicate Analysis

    Data control mechanism. It includes:

    • Data input services (both manual and automatic)
    • Three-way database matching
    • E-invoices processing
  4. Disbursement Services

    All the critical aspects of the payments are completed in a short amount of time. We ensure:

    • Efficient stock checking
    • Specialised invoice processing
    • Electronic payment processing

Frequently Asked Questions

  • What is accounts payable?

    Accounts payable (AP) is a financial term that refers to the money owing to suppliers or vendors for credit-purchased goods or services. A company's balance sheet reports the entire amount of any overdue payments owed to its suppliers as the balance of accounts payable. The cash flow statement will show whether the total AP increased or decreased from the previous quarter.

    Paying close attention to your AP expenses and implementing internal controls to protect your assets and cash are critical in avoiding paying inaccurate bills. Keeping your accounts payable process structured and well-run is vital to staying informed about AP’s impact on your bottom line.

  • How do you calculate accounts payable?

    According to appropriate double-entry accounting, all entries into the general ledger must contain an offsetting debit and credit. Accounts payable are documented when the accountant receives the invoice or bill. This item's debit offset is usually applied to an expenditure account for the credit-purchased product or service.

    If the acquired thing or service was a capitalisable asset, the debit might be used in an asset account. When a bill is paid, the accountant deducts it from accounts payable, reducing the amount of liabilities. The offsetting credit is also applied to the cash account, lowering the cash balance.

  • What is the function of accounts payable?

    The accounts payable department provides a company with administrative, financial, and clerical support. The team supervises the entire account payment procedure. This is a critical role in the organisation’s accounting department, comprising the coding, payment, approval, and reconciliation of vendor bills.

    A knowledgeable and well-managed accounts payable personnel can save your firm time and money in the AP process. They may also use automation tools to speed up the procedure.

  • What does Accounts Payable (AP) stand for?

    Accounts payable (AP) is a general ledger account that indicates a company's commitment to pay back a short-term debt to creditors or suppliers.

  • What is the Accounts Payable processing procedure?

    Any organisation's Accounts Payable Processing scale is determined by:

    • the number of service providers • the amount of money that you will pay in a short period • the paperwork that will be necessary to authenticate the purchase process

  • Is it a good idea to outsource my accounts payable?

    Outsourcing Accounts Payable is helpful for businesses with a high volume of financial transactions. It helps you maintain healthy relationships with vendors and suppliers. Moreover, it ensures timely payment of invoices and regular reconciliations.

Schedule a free consultation

Services Offered


With Outbooks, you gain access to highly qualified and dedicated offshore bookkeepers. Bookkeeping forms the core of the accounting process, and our expert bookkeepers bring many years of Australian bookkeeping experience.

Management Accounts

Management accounts are the lifeblood of all well-run organizations. They can boost performance, inform strategy, escalate profits, enable detailed analysis, and accentuate issues.

Payroll Processing

Payroll management can get time-consuming and exhaustive. Getting payroll correct month after month is critical for everyone.

Data Entry

Data entry comes with its own set of challenges. Get the pain out of accounting data entry by outsourcing your data entry tasks to our team of efficient operators. Save time and instead focus on high-value tasks that help your clients grow.


Outbooks is a leading provider of Virtual Bookkeeping & Accounting Services across the Australia.

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