Xero Bookkeeper – Top 5 Advantages & Responsibilities

How much did you spend on your latest equipment upgrade? How much did you disburse on the office upgrade? To keep track of these financial transactions, you’d understand the importance of a bookkeeper, or shall I say, a professional Xero bookkeeper.

A bookkeeper is no longer a luxury for your business but a requisite. To manage your business effectively, save yourself from tax penalties, and avoid unwanted cash crunch situations at any juncture of your operation, you’d know what’s going on at the fundamental financial level. Not only it helps you make wise financial decisions but it also tracks your cash flow accurately.

Staying unaware of your business expenses acts as a hurdle, thus preventing your business from reaching its full potential. Hence, it’s high time you partner with an experienced Xero bookkeeper and use their expertise in levelling up your financial game.

What is Xero bookkeeper?


What Does A Xero Bookkeeper Do

If you’re a small or medium-sized business owner, Xero is what you’d be looking forward to. It’s currently the best cloud-based accounting software that’s also apt for your bookkeeping needs. Its products are based on the Software as a Service (SaaS) model. Currently, Xero is operating in over 180 countries.


Top Five advantages of bookkeeping in Cloud-based Xero in 2021 | Xero bookkeeper


Cloud-bookkeeping has become a welcome change for the accounting industry. This is because it has automated manual tasks, thus leaving more time to spend on what matters.

Let’s jump in and explore some of its game-changing advantages.


Cloud bookkeeping and automation go hand-in-hand. In the past, the accountants and bookkeepers spent hours entering financial transactions data from paper bank statements. Today, however, this scenario has completely changed with cloud accounting solutions like Xero.

Due to this, businesses can support more clients in less time through automation brought in by cloud-based software like Xero.


Xero Bookkeeper


It opens the doors for real-time financial reporting


The financial success of any business depends upon how efficiently it manages its cash flow. Earlier, accountants & bookkeepers used to conduct day-to-day operations through guesswork.

This lack of timely access to key financial information is what either makes or breaks a company. However, cloud-based software has changed this. They provide businesses with auto-updated and real-time information about the financial health of their company. In other words, business owners again take the driver’s seat.

In a nutshell, a Xero bookkeeping will let you know where the money is going and where it’s coming from, 24 hours a day and seven days a week at your fingertips.


It has streamlined business-client collaboration


Cloud lets business owners and their clients access every minute piece of information anytime and from anywhere. Be it while on the go, at home, or in the office.

Moreover, all documents stay secure in the cloud and are accessible from anywhere. Hence, cloud-based accounting software like Xero improves business-client collaboration.


Cloud-based software keeps on improving


The biggest positive of every cloud-based software is that its updates happen on the fly and costs nothing to the business. Thus, as the cloud software updates and improves, it likewise enhances your bookkeeping & accounting experience and results.




Manually backing up is a pain! However, this isn’t the case with cloud platforms where every backup is automatic. In the best of cases, it happens as part of your accounting and bookkeeping workflow.

So, this is why the majority of the SMBs are striding towards cloud-based software such as Xero.


What does a Xero-certified bookkeeper do?


What Does A Xero-Certified Bookkeeper Do

A Xero bookkeeper is an asset for your company. Their main responsibilities involve recording and processing your financial transactions, payroll, return statements, among others. Their day-to-day tasks may also include maintaining accounts for the entire organisation referred to as the general ledger.

Besides, the following are the other key tasks a bookkeeper can help your business with.


Preparation & lodgement of business activity statements (BAS)


According to the Australian Taxation Office (ATO), if your business has registered for GST, you must lodge a business activity statement (BAS).

It’ll help you report & pay your:

  • GST,
  • Pay As You Go (PAYG) instalments,
  • PAYG withholding tax, and
  • Other business taxes.


Xero bookkeepers helps in your expense tracking 


Expense tracking is vital for your business to ensure you’re getting what you paid for. Hence, the bookkeeper will assist you by recording & reconciling every purchase order and receipt of delivery.

Besides, the Xero bookkeeper will regulate who’s spending how much and observe any non-useful or excess expenditure.


A bookkeeper assists in payroll processing


This is the primary task every business finds difficult dealing with. Payroll processing involves checking the employee’s timesheets, reimbursements, and payroll tax and keeping accurate employee records, including their account details.

Hence, having a Xero-certified bookkeeper can take this burden off your shoulder besides ensuring high accuracy throughout the process.


The bookkeeper helps with financial reporting


To improve your business’s financial health, you’d have all the information regarding its profit & loss, balance sheets, budgets, and cash flow. The bookkeeper will provide you with precisely this. Besides, you’ll get to know what areas need improvement(s) and which areas are performing well and could be taken to the next level.

So, these are the top benefits of a professional Xero bookkeeper and the values they add to your business operations.


The final takeaway


Bookkeeping and accounting are the key business processes that define the growth and success of your business. If you’re looking to outsource them, Outbooks is your right partner.

We provide a multitude of Xero bookkeeping and accounting services to empower your business, such as data entry, account receivable & payable, account management, and much more.

Contact us today to book your free trial, and you focus on the work that matters to you, and we’ll take care of the rest!

Let’s connect on +61 451320102



How Much Does The Bookkeeping For Small Business Cost?

Over the years, both accounting and bookkeeping services have witnessed a significant transition to a more integrated & cloud-based approach. From the traditional pen & paper, bookkeeping now involves the use of centralized and cloud-based software such as Xero, Sage, MYOB, QuickBooks, and so on.

Due to this, more emphasis is now being put on bookkeeping and its place in the growing organizations irrespective of their size since it helps them know their financial status, cash flow, and much more.

If you’re based in Australia and wish to avoid any sort of tax penalty due to failure to meet any tax obligation, it wouldn’t be unwise to look for professional bookkeeping services. In Australia, the cost for the same, like any other place, is influenced by several factors.

For instance, the nature of the service, the experience of the bookkeeping professional (aka bookkeeper), and the size of your business are a few of them. Continue reading till the end to know all about bookkeeping and accounting services in Australia and our recommendation of the best in the industry.

What Is Bookkeeping?


How Much Does Bookkeeping Services Cost

First and foremost, what exactly is bookkeeping? Simply put, bookkeeping translates to recording a company’s financial transactions regularly. What necessitates bookkeeping is its ability to help organizations take critical operating, investing, and financing decisions based on their organized books.

The person who undertakes the responsibility of bookkeeping company’s financial transactions is called a bookkeeper. Thus, it isn’t wrong to say that without proper bookkeeping, you wouldn’t be aware of your current financial position and the transactions that occur within your company that can lead to negative results in the future.

What Does Bookkeeping Services Involve?


Recording all your financial transactions onto a bookkeeping services platform for easy access

As referenced earlier, bookkeeping today involves a range of online cloud-based platforms for easy access. This means you can monitor your cash flow in real-time, with the touch of a button. Due to this, you can promptly make key decisions before it gets too late.

Before bookkeeping, all businesses used to do was play the guessing game and make decisions based on “gut instinct”. However, bookkeeping has invalidated this guessing game.

The bookkeeper will allocate each transaction to either a specific cost or revenue

For a successful business, keeping your transactions under scrutiny is a critical aspect. To do so, it’s vital to allocate each transaction to either a specific cost or revenue. That’s exactly what constitutes the responsibilities of a professional bookkeeper or bookkeeping services.

A bookkeeper can accurately oversee payments and keep track of credit control to ensure your business is 100% compliant.

Reconcile bank statements

Thanks to today’s cloud-based bookkeeping tools, bookkeepers can ensure that your books are reconciled with your bank statements in real-time. This further ensures that your books match the records of your bank statements of the same period.

Maintaining up to date and accurate book records

Bookkeepers ensure that all your business records remain up to date. Additionally, it’s on their part to flag up any inconsistency(s) between your books and business accounts to resolve the problem(s) promptly.

What are the other bookkeeping services your small business can make use of?


Bookkeeping Services Your Small Business

An ideal bookkeeper looks after your books intently and every day. Someone who’s accuracy-based and capable of helping you settle on data-driven decisions by staying up to date with the latest trends and updated books.

MYOB - A Business Accounting Software outbooks Australia
MYOB – A Business Accounting Software

Another quality aspect of any bookkeeper for your business is how well-versed they’re with the latest bookkeeping and accounting ledgers & tools such as MYOB, XERO, QuickBooks, CLASS | SUPER, and Sage.

The various other duties of a bookkeeper include:

  • Bookkeeping including accounts payable and accounts receivables
  • VAT returns
  • Payroll
  • Tax filing
  • End of year reporting
  • Processing of transactions and expenses
  • Reconcile customer and supplier ledgers
  • Preparing analytical reports

How Much Bookkeeping Services Cost In Australia?

The cost of bookkeeping services in Australia is a matter of few things. These include:

  • The nature of the services,
  • The experience of the bookkeeper,
  • Frequency of bookkeeping,
  • Integration(s) with the bookkeeping platform,
  • Quality of the paperwork received from the client,
  • Whether the business is GST registered or no, and
  • Organization size.

All in all, all these and other factors are directly proportional to the bookkeeping costs in Australia.

Further, you get the liberty to choose whether you want to hire the bookkeeper on an hourly, monthly, or yearly basis. At times, you might be presented with tailored plans to suit your bookkeeping requirements, thus saving you a few more bucks.

Breakdown of bookkeeping cost in Australia

Let’s break down the standard bookkeeping cost taking into account a few of the above-listed factors.

Nature of bookkeeping services

Going by the nature of the bookkeeping services, they can be either full-time and part-time. Without any discussion, the former is always costlier than the latter. Thus, if you’re a small business owner, we’d suggest you start with part-time bookkeeping to avoid a cash crunch.

Additionally, specific services come with different prices attached to them. For example,

Services Average cost
General bookkeeping $100
Accounts payable $250
Ongoing bookkeeping $150-250
Experience of the bookkeeper

The experience of the bookkeepers is also a vital factor in determining how much you’d have to shell out to enjoy their services. As a thumb rule, the more experience your bookkeeper would hold, the higher the costs. However, keeping aside the cost factor, it’s always recommended to opt for experienced folk owing to the expertise they have built over time in the various processes of bookkeeping.

Business size

The size of your business will determine how much work the bookkeeper would have to do daily, and this will impact the sum you’d have to spend in the end.

Frequency of bookkeeping

How often you do bookkeeping has also a major say in how much you’d have to spend on bookkeeping. While most businesses prefer weekly bookkeeping, others go for the same on a daily basis. Thus, the higher the frequency of bookkeeping, the higher will be its cost.

In a nutshell, there’s nothing fixed about how much bookkeeping services cost in Australia. You’d be mindful of the various reasons supporting the same.

Have you made your mind about outsourcing bookkeeping?

If yes, you’re at the right place. We, at Outbooks, don’t just picture bookkeeping as mere data entry practice. It’s not something anyone can appoint a junior person from staff with no information on accounting to do.

When you hire bookkeepers, you long for peace of mind, which also involves taking chores like recording and payroll off your plate.

And when done correctly, the bookkeeper can stay with you for a long time and genuinely have a striking effect on your business’s success.

We take immense pride in introducing you to our certified bookkeepers who carry an abundance of experience on their shoulders and are the support pillars of infinite firms they have worked relentlessly for.

Not to forget that we are certified by XERO. In a nutshell, we are proficient in multiple-accounting software, and that’s our identity.

Contact us today to book your free trial, and you focus on the work that matters to you, and we’ll take care of the rest!

Let’s connect on +61 451320102 Or info@outbooks.com.au