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The Australian government is driving a push to speed up the selection of e-invoicing, by declaring a financial help of $15.3 million for organizations to decrease expenses and lift productivity. The heavy utilization of e-invoicing has the potential to assist businesses in effortlessly getting paid much quicker. 

Savvy Australian firms are continuing forward from the problem of paper-based and PDF work, which depend upon email, printouts and even snail mail for conveyance. 

e-invoicing is becoming a new trend carrying with it a variety of advantages for ever-busy firms, and guaranteeing invoice is more productive, precise and secure than any other time.

Below we have talked about the things offshore accountants & bookkeepers have to know about this initiative.

What is e-Invoicing? 

You should know that sending a PDF receipt via email isn’t e-invoicing. E-invoicing, or electronic invoicing, is the most recent automated innovation, where the merchant’s invoice arrives directly in the buyer’s accounting framework.

This technology eliminates a large part of the time, any misinterpretations and costs that Australian organizations face pursuing and fixing invoicing issues. 

The actual advantage of e-invoicing, and the particular e-invoicing software, is that it saves your business valuable time and cash; permitting you to focus on working efficiently.

The federal government and the ATO has chosen the Pan-European Public Procurement Online

(PEPPOL) the standard for e-invoicing. Through this standard, firms can send & receive documents like – invoices and remittances, between their Accounting systems, despite the software they use to make those documents. Every year, more than 1.2 billion invoices are sent.

Also, PEPPOL has been already leveraged by 30+ countries including some big economies such as – England, New Zealand, Germany, and Singapore etc.  In Australia, it recognises a recipient of an invoice by checking an Australian Business Number (ABN). 

Advantages of utilising e-Invoicing 

Talking about e-invoicing it’s a horrible idea to pause or oppose this amazing initiative by the government as the positives are overpowering. E-invoicing guarantees the invoicing interaction is productive, precise and secure for both the buyer and seller.

According to a study by the Australian Small Business and Family Enterprise Ombudsman (ASBFEO): they estimated around 53% of invoices are paid late and overdue 23 days on average. These late invoices are valued at $115 billion.

For the buyer, they don’t have to physically enter or scan the invoices into their accounting system. This decreases time wastage, the potential for human mistakes, and related monetary expenses. It likewise implies payment is booked automatically and invoices presently don’t get lost.

For the seller, there is the affirmation that the buyer has gotten the receipt and that the receipt has entered their system which, thus, adds assurance and time saving to when they get paid. 

For both, e-invoicing is more dependable and secure than invoices that are sent by email or in the post. Likewise, e-invoicing supports cash flow as they are paid all the more rapidly. 

How is it “worth considering” for Accountants & Bookkeepers and their clients?  

Quicker and easier payments is probably the greatest advantage related to e-invoicing.

Accountants or Bookkeepers can send invoices directly from their accounting systems then onto the other; eliminates the chance for them to become mixed up, neglected or accidentally missed in an inbox.

It’s anything but harmless to the ecosystem as it diminishes the need to print paper. Through this firms can make their due contributions to the environment. 

The ATO says that manually processing an invoice can cost you up to $30 on paper and $28 through email PDF. But an e-Invoice will cost you around $10.

With e-invoicing, the chances of fraud can also be reduced as the PEPPOL needs your ABN number to further process. It becomes essential as it stops high costs associated with fraudulent activities.

In 2019, the Australian Competition and Consumer Commission (ACCC) stated in their study that fraud invoices allowed companies to lose $132 million. 

E-invoicing likewise helps nearby firms to purchase and sell across global boundaries, most remarkably into New Zealand through the Trans-Tasman Electronic Invoicing Arrangement, through which the two countries have consented to seek after ways to deal with e-invoicing.

Australia additionally has approached to work with Singapore one-invoicing and will actually want to work with different nations utilizing PEPPOL later on.

Who is managing it? 

The ATO is the lead office encouraging government and businesses to adopt e-invoicing in Australia, making guidelines based on the PEPPOL standard.

It has worked intently with the New Zealand government to guarantee a common methodology that propels the creation of a single digital economy market between the two countries.

The government has focused on preparing 80% of invoices electronically before the end of this year, and all invoices by June 2022. The government has been in talks with small as well as big firms on the more extensive usage of e-invoicing right now.

Closing Note: 

The initial step is for accountants and bookkeepers to urge their clients to receive e-invoicing.

This will require clients utilizing old accounting frameworks to start utilizing current cloud-based accounting software, for example, QuickBooks that are attempting to boost PEPPOL.

Companies need to begin approving ABNs and entering this information into systems so e-invoices can be sent. 

There is a colossal measure of work that should be done by the government and private sector level to proceed to e-invoicing. A significant change will provide multiple benefits directly across the economy.

Outbooks is a leading bookkeeping firm leveraged by thousands of accountants in Australia for e-Invoicing purposes. Get in touch to book an appointment!

+61 451320102

[email protected]

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