The Best Xero Add-Ons for Australian Businesses

Xero is one of Australia’s most popular cloud-based accounting platforms, trusted by over 4.2 million users worldwide. While Xero provides robust accounting features, its functionality can be significantly enhanced through add-ons.

These integrations help automate workflows, improve financial insights, and streamline operations. This detailed guide explores the best Xero add-ons for Australian businesses, their benefits, and use cases.

Top Xero apps for Australia

There are multiple Xero accounting integrations, that you can use to smoothen the process of daily operations. However, there are multiple Xero automation tools, which can cause confusion to be honest.

To avoid that, we have gathered a list of some top Xero add-ons for small businesses, check these out below.

1. ServiceM8

Purpose: ServiceM8 is a job management software specifically for contractors, tradespeople, and home service businesses. It integrates seamlessly with Xero to streamline quoting, scheduling, invoicing and payments.

Benefits:

• Automates job management processes.
• Provides real-time updates on job progress.
• Reduces paperwork by digitizing tasks.

Pricing: Starts at $6.30 AUD/month for 15 jobs; $55.30 AUD/month for up to 150 jobs.

Use Case: Perfect for tradespeople and service-based businesses looking to simplify operations.

2. Tradify

Purpose: Tradify is a comprehensive job management solution designed for tradies and contractors. It handles quotes, invoicing, scheduling, tracking, timesheets and more, all integrated with Xero.

Benefits:

• Provides a complete overview of business operations.
• Simplifies team collaboration with shared access to schedules and tasks.
• Enhances productivity through automated workflows.

Pricing: $39 AUD per user/month (custom pricing available for teams of 10+ users).

Use Case: Ideal for construction businesses and contractors managing multiple projects simultaneously.

3. WorkflowMax

Purpose: WorkflowMax is a Xero-owned project management tool that integrates directly with the platform. It offers features like project tracking, timesheets, reporting, invoicing and job monitoring.

Benefits:

• Centralises project management tasks in one platform.
• Provides detailed reporting for better decision-making.
• Reduces manual data entry through seamless integration with Xero.

Pricing: Starts at $45 AUD/month for three users.

Use Case: Best suited for creative agencies, consultancies, and professional services firms needing advanced project tracking capabilities.

4. Airwallex

Purpose: Airwallex is a fintech solution that integrates with Xero to provide real-time cash flow monitoring and multi-currency transaction support for international businesses.

Benefits:

• Supports 160+ payment methods globally.
• Offers competitive exchange rates for multi-currency transactions.
• Simplifies reconciliation of international payments in Xero.

Pricing: Custom pricing based on transaction volume and services used.

Use Case: Ideal for Australian businesses with international clients or suppliers needing efficient multi-currency management.

5. Futrli

Purpose: Futrli provides advanced financial forecasting and scenario planning tools that integrate seamlessly with Xero to offer real-time insights into business performance.

Benefits:

• Predictive forecasting helps anticipate cash flow issues before they arise.
• Intuitive dashboards simplify complex financial data analysis for non-experts.
• Enables data-driven decision-making through detailed scenario planning.

Pricing: Custom pricing based on features selected (contact Futrli for details).

Use Case: Suitable for SMEs looking to improve financial forecasting accuracy and strategic planning capabilities.

6. Stripe & Square Payment Gateways

Stripe Integration

Stripe allows businesses to accept online payments directly through invoices sent via Xero.

Benefits:

• Supports multiple payment methods like credit cards and Apple Pay.
• Automates payment reconciliation in Xero.
• Reduces payment processing time.

Square Integration

Square provides POS solutions that integrate with Xero for seamless payment processing across online and offline sales channels.

Benefits:

• Offers secure payment processing options.
• Simplifies inventory tracking alongside sales transactions.
• Enhances customer experience through faster checkout processes.

Pricing (Stripe & Square): Transaction fees apply based on usage (e.g., Stripe charges 1.75% + $0.30 per transaction).

Use Case: Ideal for retail businesses needing efficient payment solutions integrated with accounting systems.

7. Dext Prepare & Dext Commerce

Dext offers two powerful tools: Prepare (for automating receipt data capture) and Commerce (for e-commerce transaction management). Both integrate seamlessly with Xero.

Dext Prepare

Automates the extraction of key data from invoices and receipts before syncing it into Xero.

Dext Commerce

Manages e-commerce transactions across platforms like Shopify or Amazon while ensuring accurate reconciliation in Xero.

Benefits:

• Saves time by automating manual data entry tasks.
• Improves accuracy in financial reporting.
• Simplifies tax compliance through organized records.

Pricing: Starting at $25 AUD/month per user (contact Dext for specific plans).

Use Case: Suitable for e-commerce sellers or businesses handling high volumes of receipts/invoices daily.

8. GoCardless

GoCardless simplifies recurring payments by allowing businesses to automate direct debit collections directly from invoices raised in Xero.

Benefits:

• Reduces late payments through automated reminders.
• Supports flexible payment schedules (e.g., weekly or monthly).
• Integrates seamlessly into Xero’s invoicing system.

Pricing: Transaction fees apply, starting at 1% per transaction capped at $4 AUD (custom pricing available).

Use Case: Ideal for subscription-based businesses or companies managing recurring billing cycles.

9. Syft Analytics Plus

Syft enhances financial reporting capabilities within Xero by providing advanced analytics tools such as benchmarking, AI-driven insights, valuations, budgets, forecasts and tax compliance reports.

Benefits:

• Offers industry benchmarks tailored to Australian markets.
• Provides AI-powered insights into business performance trends.
• Simplifies tax reporting through automated compliance tools.

Pricing: Free trial available; paid plans start from $50 AUD/month depending on features selected.

Use Case: Best suited for accountants or finance teams requiring detailed analytics beyond standard reporting tools offered by Xero.

10. Wise Business Integration

Wise allows businesses using Xero to manage multi-currency accounts efficiently while reducing foreign exchange fees during international transactions.

Benefits:

• Uses mid-market exchange rates without hidden fees.
• Enables seamless reconciliation of multi-currency transactions in Xero.
• Improves cash flow visibility across global accounts.

Pricing: Free account setup; transaction fees apply based on currency conversions (e.g., 0.35% per transfer).

Use Case: Ideal for Australian exporters/importers dealing with international clients or suppliers frequently.

FAQs

1. What are the best Xero accounting software integrations for Australia in 2025?

The best Xero accounting software integrations for Australia in 2025 include Hubdoc for document management, Stripe for payments, and Airwallex for handling international transactions. These popular Xero integrations for businesses help Australian SMEs save time and manage their finances more easily.

2. Which Xero app recommendations are best for small businesses?

Top Xero add-ons for small businesses are ApprovalMax for invoice approvals, Tradify for job management, and EzzyBills for automating expense claims. These Xero apps for streamlining business processes make bookkeeping and daily tasks much simpler.

3. How do Xero automation tools help businesses?

Xero automation tools, like Hubdoc and EzzyBills, automatically fetch bills, receipts, and process invoices. These Xero bookkeeping add-ons reduce manual work and help businesses keep their records up to date with less effort.

4. What are the best apps for Xero in 2025?

The best apps for Xero 2025 include Fathom for financial reporting, Gusto for payroll, and Zapier for connecting Xero with other business tools. These recommended Xero add-ons for Australian companies help streamline business processes and improve efficiency.

5. Are there special Xero apps for Australian SMEs?

Yes, there are Xero apps for Australian SMEs like Xero Payroll for local compliance, Airwallex for easy payments, and Tradify for trades and services. These integrations and add-ons are designed to meet the needs of Australian small and medium businesses.

Conclusion

Xero add-ons are essential tools that empower Australian businesses to optimise their accounting processes while improving efficiency across various operations like job management, payment processing, forecasting, and reporting. By selecting the right integrations customised specifically to your business needs, whether you’re a tradesperson using ServiceM8 or an e-commerce seller leveraging Dext Commerce, you can unlock the full potential of your accounting software while saving time on administrative tasks.